How to organize a Meal Train
The other day I asked my supporters if they knew what a Meal Train was. I got a surprisingly split down the middle response of ‘yes’ and ‘no’. So for those of you that don’t know what a Meal Train is, and for those of you that do know, but want some more guidance-welp-here’s a little run down on the how to’s.
What is a Meal Train?
When a friend or family member has recently experienced a loss cooking can be a difficult task simply because making any sort of decision can be incredibly overwhelming or because it can be emotionally triggering to realize you no longer have your partner to plan out tonight’s meal. Meal trains are a way for multiple people to coordinate meal sharing and ensures that your loved one is fed and helped out during their difficult time.
How to Set up a Meal Train
You know the phrase “too many cooks”? Well that definitely applies here! It’s best to have a team leader coordinate everything, and help lead the chat on who is available to share food and assign days for each person to drop off meals. This also ensures there is no repetition in drop-offs so your friend isn’t storing ten Baked Zitis in their fridge.
Tools for Organizing Your Meal Train
Group emails are great but you should be aware that threads can get messy and if you’re-cough cough-ummm like me, you may get confused pretty quickly. I’d suggest a shared Google spreadsheet. There may be a learning curve but they are ultimately cleaner and less chance of mix-ups or not seeing replies.
How Long to Meal Train?
This really varies on your group’s stamina and the need of the recipient. I think it’s fair to check in and see how they are doing so that they are not overwhelmed with food, nor do they feel forgotten about after two or three weeks.
Coordinate on Food Preferences and Allergies
Hi! I am your annoying vegan friend. And one day I will experience a loss and need help. If you bring me meat, I will of course graciously accept because it’s the thought that counts, but I won’t be able to eat it. It’s perfectly ok to ask people if they have allergies or restrictions and then just make a note about it to the group!
Coordinate on a Drop-Off Time
Ask your group members what their best times are for dropping off meals. Times are hectic for all of us and even your recipient but it doesn’t have to be over complicated or stressful! I read that some people may just want food dropped off in a cooler on their porch and you shouldn’t be offended and I couldn’t agree more! As someone who has dealt with years of depression and anxiety sometimes social interaction can be really difficult and doing something kind like bringing food can feel like an obligation to receive a guest. Tell your friend or loved one you are more than happy to drop the item off on the porch and run. Seriously if you wanna drop cookies off on my porch and leave I couldn’t think of anything better !!
Provide Frozen and Fresh Meals
A hot and ready to eat meal is fantastic but may not always be practical. Consider dropping off frozen and easy to reheat meals too. Don’t forget to place a clear label on every item, including the date you made it and warming instructions.
Use Containers You’re Willing to Give Away
Cannot overstate this enough. Don’t use your favorite big bowl or something you want back anytime soon, or ever! Dishes may get mixed up or broken so while I am usually pro reusing stuff in this case it’s best to use something disposable or to gift your containers to the recipient.
Think Outside the Casserole
I am super guilty of promoting the casserole. I like them because they are easy to carry, stack, and reheat, but that doesn’t mean it’s the only thing you bring. You can bring snacks, salads, and fresh fruit. Also consider bringing pre packed kids lunches if the person you are helping is now a single parent.
I hope this helps get the ball rolling and if you have any ideas for Meal Trains please send me an email. I am always learning new things and I cannot do it without you!